The Administration and Document Controller, attached to the organizational structure of terminal project department and working as the administration and documentation management representative of the department, shall be fully responsible for administration and documentation control activities of the department during the whole process of construction of the Project.
Establish and maintain the document control system for the department;
Be responsible for approval, compilation, printing, collection and distribution of documentation of the department;
Be responsible for communication and contact with contractor personnel on document control of the Project;
Ensure the applicability of all procedure documentation associated with the document control;
Be responsible for the communication with other related departments and teams;
Be responsible for the daily administrative management, including the attendance statistics, work planning, allocation of vehicles and administrative arrangement of business travel, etc.;
Assist in preparation of relevant display materials including PPT;
Be responsible for the communication with team members who are going out for business;
Organize and attend the internal and external meetings;
Arrange the team construction and social interaction activities;
Be responsible for receipt and distribution of administrative documentation of the department;
Be responsible for the translation and interpretation of internal or external meetings when necessary;
Complete other works arranged by Manager.
Consciously abide by the safety operation policies/goals in GD LNG
Strictly abide by the safety operation procedures and regulations in GD LNG
Consciously participate in safety culture development companywide
Consciously participate in company safety trainings and instructions
Fulfill related safety work
Report immediately once the potential safety risks are identified
Participate in company emergency response drills and regulation development
Participate in or support the incident investigation and ensure the facticity, accuracy and timeliness
Provide constructive proposals for company safety operation
Keep desk and surrounding area clean and free from potential hazards
Ensure visitors you are responsible for sign-in at the front desk and provide them with a brief safety induction i.e., what to do in an emergency or if they need help.
Having good communication skills;
Having perfect organizational ability;
Being able to handle the confidential information;
Being active and positive and efficient;
Adhering to the Project benefit-oriented management;
Being of professionalization;
Being good in English speaking and writing.
Working Experience and Educational Background
Having 2 years and above experience in secretary post or document controller; or fresh graduates with related major.
University graduated or above.
Guangdong Dapeng LNG Company Ltd.is the joint venture company constructing and operating the GDLNG Terminal and Trunkline Project. As a SinoForeign joint venture, Guangdong Dapeng LNG Company Ltd. consists of eleven Chinese and foreign shareholders.CNOOC is the largest Chinese shareholder while BP Global Investment Ltd. is the foreign partner.
In 2001, the predecessor of Guangdong Dapeng LNG Co. Ltd.,Guangdong LNG Joint Executive Office, officially started in Shenzhen, embarking on a feasibility study of the project. At the beginning of 2004, Guangdong Dapeng LNG Co. Ltd. was approved by the Ministry of Commerce of the PRC and was registered in the State Administration for Industry and Commerce of the PRC.
The major business scope of Dapeng LNG Company Ltd. includes: purchase (import), transportation, storage and regasification of LNG; sale (transmission) of NG and byproducts to the Pearl River Delta and other regions; the chartering, lease and operation of LNG carriers;the purchaseand sale of LNG outside China and other related businesses.
As the major operation mode of the Guangdong LNG Terminal and Trunkline Project Phase I, the imported LNG is transported by tank carrier from Australian North West Shelf and delivered to the receiving terminal, where it is offloaded into storage tanks. The converted gas is distributed to power plants and urban gas users via trunkline and subsea pipelines.